Time Sheet Rounding Rules - Admin
- In some industries it is common for employers to record the starting and stopping times of employees to the nearest five minutes, one-tenth or one-quarter of an hour.
- Employers must comply with applicable state wage and hour laws.
1/4 Hour Rounding Rule
- Menu: Time Sheet>Work Schedule
- 1/4 Hour rounding: Quarter hour rounding applies to every 15 minute increment on the clock - 0, 15, 30, and 45.
- Employees clocking in/out 1 to 7 minutes before the hour, or 1 to 7 minutes after the hour would have his/her entry rounded to the top of the hour.
- Example: If an employee clocked in at 2:54 PM the system would round the entry up to 3:00 PM. Conversely, if the employee clocked in at 3:06 PM, the system would round the entry back to 3:00 PM.
1/10 Hour Rounding Rule
- 1/10 Hour rounding: Similar to quarter hour rounding except the rounding is 3 minutes and the system rounds the punches to the nearest 1/10 of an hour.
- Example: if an employee clocked in at 2:58 PM the punch would be rounded up to 3:00 PM.
- If an employee punched in at 3:02 PM the punch would be rounded back to 3:00 PM.
Example: If an employee punches in at 3:08 pm, the punch would be rounded as follows: 1/4 hour = 3:15 pm 1/10th hour = 3:06 pm
Five Minute Rounding Rule
- Punches up to five minutes before and after the hour and half hour will round back or forward to the hour and half hour based on the times entered in the work schedule shifts.
- Example: If the work schedule shift is set up to clock in at 8:00 am and the employee clocks in between 7:55 and 8:05 AM, the punch will be rounded to 8:00 AM.
- Example: The work schedule shift is built to clock out at 3:00 PM and the employee clocks out between 2:57 and 3:05 PM, the punch will be rounded to 3:00 PM.